Courses and lessons
Staff could create a course, add lessons and dates, set prices, assign instructors, and prepare it for sale from one place.
WordPress + WooCommerce Case Study
Case Study
ClassPro Education Platform
We turned an existing WordPress course website into the system a tutoring business used to manage lessons, attendance, instructors, payments, reminders, and reports.
- PlatformWordPress
WPLMS + WooCommerce
- ProjectEducation operations
Courses, attendance, payments, and reports
- BuildCustom plugin
Custom tables and staff dashboards
- DeliveryDevelopment Team
Planning, design, development, and client work
Overview
The website could sell courses, but the work continued on paper and in spreadsheets
ClassPro, also used under the Réussit’School name, already had a WordPress learning and sales setup. The missing part was a practical way to run the business after a customer placed an order.
Before
Staff exported orders to spreadsheets, recorded attendance on paper, checked payments by hand, and calculated balances across separate files.
What was needed
One place where staff could connect courses, lesson dates, students, instructors, attendance, payments, reminders, refunds, and reports.
Challenge
Online orders had to match the way the tutoring business worked
This was not a standard online course shop. A single order could cover several courses, students could attend without booking online, instructors needed limited access, and bank transfers or partial payments had to be checked against the right lessons.
- Reduce repeated data entry across WordPress, spreadsheets, and paper records.
- Give staff a clear view of attendance, paid amounts, refunds, and outstanding balances.
- Let instructors manage attendance without seeing private financial information.
- Keep Excel exports because they remained important for accounting and daily administration.
What we built
A custom system on top of the tools the client already used
We kept WPLMS for courses and WooCommerce for sales. A custom ClassPro plugin connected them to the business rules, staff screens, payments, attendance, and reports the client needed.
One course setup screen
Staff could create a course, add lessons, set dates and prices, assign instructors, and prepare the related WooCommerce product without repeating the same setup in several places.
Staff and instructor views
Administrators received the full course and payment view. Instructors saw only their assigned courses, students, and attendance tools.
Separate business records
Custom database tables kept attendance, balances, refunds, reminders, and other daily records organized instead of forcing everything into standard WordPress fields.
Main workflows
The main parts of the business were connected
Each part had its own screen and rules, but staff could follow the same student and order from course setup through attendance and payment.
Course selection
Students could review lesson dates and prices, choose the lessons they wanted, and add them directly to the WooCommerce cart.
Attendance
Instructors could see their assigned courses, record attendance, and add students who arrived without an online reservation.
Payments
Staff could track paid and unpaid amounts, partial payments, bank transfers, cash payments, refunds, and outstanding balances.
Parents and coupons
The platform also supported parent and student accounts, tutoring coupons, professor payments, and work across several locations.
Reports and exports
Staff could filter records and prepare Excel files for attendance, payments, turnover, refunds, instructors, students, and locations.
Payment example
One bank payment could belong to several courses
This was one of the clearest examples of why a standard WooCommerce order screen was not enough for the client’s daily work.
Example order
€600
One WooCommerce order and one bank payment covered three different courses for the same student.
- Course A — €300
- Course B — €200
- Course C — €100
The import found the order number, located all three course records, and applied the received amount to each balance. The same process also supported partial payments when the full amount had not arrived.
Before and after
From separate records to one working system
Before
- Paper attendance sheets and manual totals
- Spreadsheet-heavy course and payment tracking
- Manual checks for bank transfers and unpaid balances
- Course, student, instructor, and payment data in separate places
After
- Course setup, lesson dates, and instructor assignment in one place
- Attendance linked to each student and lesson
- Payments, balances, refunds, and reminders connected to orders
- Filtered dashboards and Excel exports for daily administration
Outcomes
A WordPress platform built around the client’s daily work
The project kept the client’s existing course and sales tools, while replacing many disconnected manual steps with screens and reports made for the tutoring business.
Staff could manage courses, students, attendance, and payments from the same platform.
Instructors received the tools they needed without access to financial information.
Bank transfers and partial payments could be matched to the correct course balances.
Parents, students, instructors, coupons, and locations could be handled as the project grew.
Excel exports remained available for accounting and management work.
The platform was still in active use when the Development Team’s involvement ended.
Privacy note: Screens shown in this case study were recreated with fictional data to protect student, instructor, and payment information.
Next step
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